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  As remote work and virtual meetings become increasingly prevalent, mastering video conferencing etiquette has become crucial for effective communication and collaboration. There are rules to follow when you’re having a physical team meeting, conducting a client presentation, or participating in a job interview. Rules also apply when you do these things virtually. Following proper video conferencing etiquette can help you make a positive impression and ensure productive interactions. Here are six essential tips to keep in mind:
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Dress Appropriately

Although you may be participating in the meeting from the comfort of your home, it’s important to dress professionally as you would for an in-person meeting. Choose attire that is suitable for the context of the meeting and reflects your professionalism. Avoid wearing clothing that is too casual or distracting, as it can undermine your credibility and distract other participants.

Mind Your Background

Before joining a video call, take a moment to assess your surroundings and ensure that your background is clean, clutter-free, and professional. Choose a well-lit area with minimal distractions, and consider using a virtual background if necessary. A tidy background enhances your professional image and also minimizes visual distractions for other participants.

Be Punctual

Just like in traditional meetings, punctuality is key in virtual meetings. Arrive on time or a few minutes early to ensure that you’re prepared and ready to participate when the meeting begins. Being punctual demonstrates respect for other participants’ time and helps keep the meeting on schedule.
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Maintain Eye Contact and Engagement

During video calls, make an effort to maintain eye contact with the camera and engage actively in the discussion. Avoid multitasking or appearing distracted by other activities, such as checking emails or scrolling through social media. Show attentiveness by nodding, smiling, and actively participating in the conversation to demonstrate your interest and involvement.

Practice Good Audio and Video Quality

Clear audio and video are essential for effective communication during video calls. Use a high-quality microphone and webcam to ensure that other participants can hear and see you. Test your audio and video settings before the meeting to avoid technical issues, and use headphones to minimize background noise and echo.

Respect Meeting Etiquette

Follow established meeting protocols and guidelines to ensure smooth and productive discussions. Avoid interrupting others while they’re speaking and wait for your turn to contribute. Use the mute button when you’re not speaking to minimize background noise, and raise your hand or use the chat function to indicate when you’d like to speak.
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Final Words

When you adhere to these six tips for video conferencing etiquette, you make sure that your virtual meetings are professional, engaging, and productive. They are appropriate for your video interactions with colleagues, clients, or prospective employers, and demonstrate respect, professionalism, and attentiveness on your part.
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This article was first published on 4th May 2024 and updated on May 6th, 2024 at 9:43 am


Ikenna Nwachukwu holds a bachelor's degree in Economics from the University of Nigeria, Nsukka. He loves to look at the world through multiple lenses- economic, political, religious and philosophical- and to write about what he observes in a witty, yet reflective style.

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