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  If you’re building a business, you will want to have as much control over the factors affecting it as you can. Unfortunately, you won’t always be able to anticipate every single challenge that’ll come up on your path to fashioning a thriving venture—including expenses that seem to arise out of the blue.
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But you can plan for needs that crop up unexpectedly. This article shows you how. Take the five steps we discuss here to limit the risks that are embedded in unforeseen expenses.

Establish an Emergency Fund

A crucial move you should make is to establish an emergency fund. This fund functions as a financial safety net, providing businesses with the necessary liquidity to address unexpected costs. You can accumulate an emergency fund by stashing away a portion of your revenues as they come in over time. The bigger your savings for the rainy day, the easier it’ll be for you to cover costs that you have not anticipated.

Perform Regular Risk Assessments

As we’ve already hinted, there are risks that may only be fixed by spending more money than you have originally budgeted for a given period. Thankfully, you can limit the impact of such risks early on, and (as a result) shrink or eliminate the amounts of money you’ll have to shell out to tackle them. You can do so by analyzing your business operations, supply chain, market conditions, and industry trends to identify areas of vulnerability. A proactive approach to risk management will prepare your business for unexpected financial challenges.
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Maintain Accurate Financial Records

Organized and up-to-date financial records not only facilitate day-to-day operations but also play a crucial role in anticipating and preparing for unforeseen expenses. If you regularly review your financial statements, including cash flow statements, balance sheets, and profit and loss statements, you could detect trends that indicate imminent costs. With that sort of information at your disposal, you can make smart decisions and allocate resources more effectively, reducing the impact of unexpected expenses.

Seek Professional Advice

You probably want to retain as much control over the affairs of your business as you possibly can. And that’s fine. But if you’re going to keep your business from racking up expenses you haven’t planned for, you may need the help of experts to enable you to achieve that. Seek professional advice from accountants, financial advisors, or business consultants who can provide valuable insights and guidance on financial management. They could work with you to identify potential risks, explore tax-saving strategies, and recommend tactics for building financial resilience.

Foster a Culture of Cost Control

You want to keep track of the costs you incur and keep them from spiralling out of your control. This will involve training your employees to be mindful of expenditure and encouraging them to propose cost-saving initiatives. Regularly review and optimize your business operations to identify areas where expenses can be reduced without compromising quality or customer satisfaction. If you’re able to maintain a lean and efficient operation, you’ll generate savings that can be allocated towards an emergency fund.
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Small businesses face a multitude of challenges, and the potential for unforeseen expenses is an ever-present reality. Implement the strategies we have outlined in this article to make your business better prepared for unexpected financial burdens. Featured Image Source: Forbes
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This article was first published on 27th May 2023


Ikenna Nwachukwu holds a bachelor's degree in Economics from the University of Nigeria, Nsukka. He loves to look at the world through multiple lenses- economic, political, religious and philosophical- and to write about what he observes in a witty, yet reflective style.

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