Over the past four years, remote work options have grown to become a popular option for employers and employees alike. So many businesses like the Data Entry Academy by Chioma Ifeanyi-Eze have employees working 100% remotely. If you plan to hire an employee for remote work, make sure to provide an engagement or employment letter.
Read more about Career
In a previous post, I wrote about employment letters and why you should always give an employment letter to every employee, irrespective of their job status. If you missed that post,
click here.
To help you, I figured it would be necessary to share a template for drafting an employment letter for the next remote role you are hiring. See the template below. Copy and edit in Microsoft Word or Google Docs.
Company Address
- [Your Company Name]
- [Your Company Address]
- [City, State]
- [Email Address]
- [Phone Number]
- [Date]
Employee Address
- [Employee’s Name]
- [Employee’s Address]
- [City, State]
Dear [Employee’s Name],
Re: Engagement Letter As [Job Title] (Remote)
We are delighted to offer you a remote working position with [Company Name] as a [Job Title], effective from [Start Date]. This letter sets out the terms and conditions of your employment and details your responsibilities as a remote worker.
- Position and Responsibilities
As a [Job Title], you will be responsible for [Brief description of job duties]. You will report to [Supervisor’s Name] and are expected to fulfil your duties with professionalism and adherence to company policies.
- Remote Work Environment
You will work remotely from [Your Location] during your employment. It is your responsibility to ensure you have a suitable work environment, including a reliable internet connection, and any necessary equipment to perform your duties effectively.
- Working Hours
Your working hours will be [Number] hours per week, from [Start Time] to [End Time] [Specify Time Zone], Monday to Friday. Flexibility is allowed as long as you meet deadlines and attend scheduled virtual meetings.
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- Compensation
Your annual salary will be ₦[Amount] per annum, payable in [Monthly/Bi-weekly] instalments. Any additional bonuses or commissions will be based on performance, as per the company’s compensation policy.
- Communication
You are required to be accessible via [Specify communication tools, e.g., email, WhatsApp, Telegram, Slack, Zoom] during your working hours. Regular virtual meetings will be scheduled to discuss your progress and any issues that may arise.
- Performance Evaluation
Your performance will be reviewed on a [Quarterly/Annual] basis, with clear metrics and KPIs established by your supervisor. Continuous feedback will be provided to ensure you meet the company’s expectations.
- Equipment and Resources
The company will provide [List any company-provided equipment, e.g., laptop, software licenses]. It is your responsibility to maintain this equipment and return it in good condition upon termination of employment.
- Confidentiality
As a remote worker, you must adhere to the same confidentiality and data protection standards as in-office employees. This includes using secure networks and ensuring that company data is not accessed by unauthorized persons.
- Benefits
You are entitled to the following benefits:
- [Health Insurance Details]
- [Pension Scheme Details]
- [Paid Leave Entitlement]
- Termination
This agreement may be terminated by either party with [Notice Period, e.g., 1 month] written notice. In cases of gross misconduct or breach of contract, the company reserves the right to terminate employment immediately.
- Acceptance
Please sign and return this letter by [Acceptance Deadline Date] to confirm your acceptance of this remote working position.
We are excited to welcome you to the team at [Company Name] and look forward to your valuable contributions.
Sincerely,
- [Your Name]
- [Your Title]
- [Company Name]
Acceptance of Employment Offer
I, [Employee’s Name], accept the employment offer from [Company Name] for the position of [Job Title] under the terms and conditions outlined in this letter.
______________________________
______________________________
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This article was first published on 18th September 2024
victor-ifegwu-mbonu
Ifegwu-Mbonu Victor is a Personal Growth and Leadership Trainer who provides training and coaching to individuals and organizations.
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