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  How do you guard against your data getting lost or stolen? That’s a question you should ask if you generate, own, or hold data in digital formats. There’s always a risk that it could fall into the wrong hands, be erased during an outage or disaster, or even become problematic. A few data management tips for protecting against these eventualities would come in handy for most people who use digital devices.
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Here, we’ll talk about 8 things you can do to take better charge of your data. They are discussed below, in no particular order.

Back-Up Important Files

As we have already suggested, there’s some chance that your data will be lost due to one of many destructive incidents. You will want to be able to recall the data if such a thing happens. This is possible if you hold your data in cloud storage or an external drive.

Organize Your Files

Disorganized systems are hard to navigate, and make it difficult for you to locate files. A simpler, more organized setup will have files held in a hierarchy of folders, and labelled in such a manner that they are easy to identify.

Encrypt Sensitive Files

Some of your files may contain data that you consider sensitive. You should encrypt such files so that it’s harder for unauthorized persons to open them. Many operating systems now offer built-in encryption options that you can use.

Delete Unwanted Files

Another one of our data management tips would be to delete files you no longer need. This measure lets you de-clutter your computer, freeing up space and enabling the system to function at a faster pace. It also allows you to get about your files and find important files more easily.

Implement Version Control

With version control, you can revert to an earlier version of a file if it is accidentally deleted, or if an error occurs. This feature is available on services like Google Drive and Microsoft 365. You can implement it for documents that you regard as essential.

Update Data Management Software

Make sure you regularly update whatever software you use for data management. Older software may be vulnerable to new security threats. The latest versions of software often come with safeguards against such problems.

Restrict Permissions to Access Your Data

Be careful about granting applications access to your data. Only assent when the data is needed is crucial for the proper functioning of the apps in question. To be on the safe side, check your permission settings once in a while to ascertain that it isn’t set to allow apps access to your files.

Use Cloud Storage with Strong Security Features

While cloud storage gives you an alternative place to hold your files, it isn’t necessarily threat-proof—at least not 100% of the time. Cloud service providers don’t all give the same degree of protection for your data. When weighing your options, look for providers that offer end-to-end encryption and two-factor authentication.
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Final Words

Whether you’re using your device or accessing the internet in a private capacity or as a worker at a business, you must learn ways to manage your data. Doing so will make your experience on the web more pleasant. You can follow the data management tips here to reduce the risks of generating and holding data.
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This article was first published on 18th October 2024 and updated on October 23rd, 2024 at 7:46 pm

ikenna-nwachukwu

Ikenna Nwachukwu holds a bachelor's degree in Economics from the University of Nigeria, Nsukka. He loves to look at the world through multiple lenses- economic, political, religious and philosophical- and to write about what he observes in a witty, yet reflective style.

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