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  In every institution, school fee management is the pivotal task of the finance department. They are saddled with the responsibility of collecting the fees accurately and keeping an impeccable record of all the collections.
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The payment receipt serves as proof of payment for both the institution and the parents/guardians. Unfortunately, maintaining these tasks is difficult for most finance staff hence the reason most institutions utilize the school fee management system to handle payments. So, to begin, what is a school fee management system

School Fee Management System

School Fee Management System is a software system that manages the entire payment of fees automatically. It has features that accurately calculate the amount each student is to pay especially as not every student is to pay the same amount. It also has features to send reminders to parents/guardians and secure data. The school fees management software is a relevant system for institutions to own as it saves time and cost. The software’s advanced enhancements make this possible

Top Enhancements in the Fee Management Software

The fee management software possesses some advanced features that enable it to perform its high-end functions. The following is the list;
  1. Alignment

The school fee management system possesses this feature to enable you to align your institution’s name in the payment invoice according to its desired standard.
  1. Display 

The software also has a feature that displays the amount in words on invoices. School admin using the software have the option to choose the wording system according to the institution’s standard. The display makes the invoice have great compatibility with accounting records. It is also common in most invoices so that will make your institution aware of the norm.
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  1. Custom Footer Text

Through this feature, you can have a more transparent recording process which makes your institution even more reputable. The custom footer text enables the addition of instructions you would like your payment invoice to possess. They include name, amount, reason for payment, etc. This is to make the receipt more detailed and understandable.
  1. Signature 

Most invoices have the same tag for signature but you can opt for something different with the fee management software. It is a way to make your institution stand out.
  1. Space Optimization 

The cost of printing is lesser with the fee management system as it allows for maximum optimization of space on the sheet. However, it does not reduce the information on the invoice as all relevant data can be shown still. It also saves the excessive amount of time to be spent printing.
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  1. SMS Notification

An incredible fact about the student fee management software is that it possesses features to enable automated sms reminders. That is a way to save a great deal of time as admin staff does not have to send messages to parents/guardians one after the other which is cumbersome. In schools where there are several thousands of students, that can take a long time and create more costs as more hands will be needed to handle the duty. That is one of the reasons the system is regarded as a cost and time effective one.

The Final Point

The ever-revolving world requires us to adapt to it. The technologies available to make tasks less tedious are necessary to acquire, especially if they save cost and time as well. As a school owner or head, the fee management software fulfils all of the above and more.
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This article was first published on 19th January 2023

Comments (4)

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