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How To Create A Budget Analysis For Your Business


Budget analysis is a system of checking up on your firm’s financial health. It is the study of the movement of cash in and out of your business and serves as a financial planning tool for your organization. The goal of budget analyses is to maintain adequate cash for business operations from month to month.

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The process of creating a budget can help you think clearly and deeply about what you hope to accomplish financially and where you will find the funds to achieve these goals.

There are major areas to consider when making a budget analyses for your business or company. They include:

  1. Objectives: Objectives are your goals (long term and short-term goals). Then, you develop one or more strategies to achieve your goals. The company can increase customer spending by expanding product offerings, sourcing new suppliers, promotion, etc.
  2. Tracking and Monitoring: You need to track and assess the effectiveness of the strategies, using applicable measures.
  3. Finally, you should set feasible targets that you would like to reach by the end of a certain period either a month or a year or five years. The targets should be quantifiable and time-based.

Steps In Creating A Budget Analysis

Categorize Income And Expenses

Organize your income and expenses into budget column items that match your work activities. Examples of column items include salaries, rent, utilities, promotional items, printing costs, and project costs plus every other expense you can think of.  If your business is sponsored by a grant, create column items that match your grant categories. By organizing your expenses and income well, you will have an easier time creating regular reports for your business.

Make Accurate Accounts

Account for all employees’ costs and even taxes, including payroll tax. Go ahead to include social security, medical care, disability insurance, pensions, and unemployment insurance as overhead expenses. A detailed analysis of these expenses is necessary, especially if you intend to have an accurate and precise budget analysis of your business.

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Be Broad

Keep lines of communication about money matters open, especially during meetings. Recognize and encourage cost-cutting ideas and efficiencies, especially during a budget crisis. Ensure your employees are involved because their involvement increases accountability and engagement. Staff may also have ideas that neither your executive director nor your board members have considered.

Estimate Cash Inflow

Make an estimate on the amount of cash that will flow into your business during the month, you can also include the beginning balance in cash that you want to have available every month. There would also be the number of sales you have during the first month, which would include both cash sales and sales that you make to your customers who pay on credit.

Estimate Cash Outflow

After making an estimate of your cash inflow, it is necessary that you also make an estimate of how much would be leaving your business and for what purpose, this helps you keep your spending in check. Ensure that while making your analysis that your inflow is greater than your outflow so that you do not run into debt.

In addition, you need to decide what the minimum ending cash balance is that you find acceptable for your firm and aim toward that figure at the end of each month.

If you keep on doing this each month for your forecasting period and also, keep your borrowing to a minimum and your cash inflow greater than your outflows, you’d realize that over time, you will unconsciously spend according to your budget. Remember that this budget analysis is a financial planning document, try to follow it as closely as possible.

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